Volunteer

Volunteer

Interested in trading your time for a festival experience you’ll never forget? Volunteer at Hangout Music Festival!

Why Volunteer?

In exchange for becoming a Hangout Volunteer, you’ll receive a General Admission 3-day Pass, a t-shirt, amazing opportunities and a fun time! Plus, when you’re not working, you will be free to experience the festival! Please read the volunteer requirements, information and Terms & Conditions completely before submitting an application. Individual volunteer positions will be assigned based on festival needs.

What are the requirements to be a Volunteer at Hangout Music Festival?

What are the shifts like?
Pre-Festival Volunteers are needed and must work a minimum of 24 hours over (4) 6-hour shifts, May 8-14, 2015. All Pre-Show Volunteers will be done with their work requirements before the festival begins on Friday. All POST-Show Volunteers will complete their shifts after the festival. These positions are limited and first come, first serve.

During Festival Volunteers are required to work a minimum of 18 hours during the festival, divided into (3) 6-hour shifts. Plan to arrive 30 minutes prior to their first assigned shift. Show up on time, work your assigned shifts and your $250 deposit will be refunded! We expect our Volunteers to work hard and have fun!

Post Festival Volunteers are needed and must work a minimum of 24 hours spread into (4) 6-hour shifts May 18-22, 2015. All POST-Show Volunteers will complete their shifts after the festival. These positions are limited and first come, first serve.

How do I apply?

  1. Read through all of the information and requirements to become a Hangout Volunteer.

  2. Fill out the Hangout Volunteer Application here. Please ensure you provide a valid e-mail address. This is how we will contact you between now and the festival. You must be available to work each of your assigned shifts.

  3. After you fill out the application, be sure to pay your deposit. All Hangout Volunteers must pay a $250 deposit and a $15 non-refundable application fee before being confirmed as a volunteer. All deposits must be received by April 15, 2015, before you can be assigned to volunteer shifts. Provided that you show up on time to all of your shifts, fulfill assigned duties and don’t break any rules, your full deposit will be refunded to you within 30 days of the end of the festival.

  4. The Hangout Music Festival will notify you by email for all communication. All volunteers will be assigned to a festival department. For example, if you’re assigned to Hospitality on your first day, you will serve all of your shifts in Hospitality. Please remember that the trick is to be flexible and willing to lend a helping hand!

  5. Check-in information will be sent to you prior to the event. You will be notified of your shifts and the check-in location by e-mail. When you arrive, you will be given your volunteer t-shirt and general admission wristband.

  6. Show up on time. Work hard. Enjoy the festival. Make sure you check in and out for each shift! Remember all Hangout Volunteers are expected to dress appropriately – wearing their Hangout Volunteer shirt and closed-toed shoes, and to take off their volunteer t-shirts while not working.

  7. Please come prepared to work outside in the elements. Bring sunscreen and please be aware that storage space is limited for staff and volunteers. Please leave valuables at home.

  8. If you need to cancel, be sure to cancel your application via email to volunteer.coordinator@hangoutmusicfest.com by April 15, 2015. Due to the overwhelming number of applicants, if for any reason you need to cancel your volunteer registration, be sure to cancel by April 15, or else you will forfeit your deposit. No exceptions will be made. All refunds related to cancellation, as well as a confirmed completion of the three 6-hour shifts, will be processed within thirty days after the festival.  Please remember the $15 processing fee is non-refundable.

  9. Once you complete all of your shifts, you get your deposit back! All deposits will be issued within 30 days of the end of the festival.

VOLUNTEER

Volunteer Applications Terms and Conditions

FAQs

Where will I be working? Can I choose?

You will be assigned to a volunteer crew based on Festival needs and your skills. You will find out what crew you are on when you receive your assignment. Some of the possibilities include:

Why do I have to pay a deposit?

We want your time and effort, not your money. The festival depends on our amazing volunteers so it is very important that everyone show up for their assigned shifts. We need to have some level of assurance that our Hangout Volunteers are going to show up, on time and do the jobs that they agreed to do. If you show up on time, follow the rules, and work diligently on the tasks assigned to you, your deposit will be returned within 30 days of the festival.

What are the perks of being a Hangout volunteer?

My bestie is also volunteering, can you coordinate my shift with his or hers?

When you fill out your applications be sure to indicate their name. Keep in mind that with so many volunteers and many varied needs we cannot guarantee your assignment with friends, but we will certainly try!

When do I show up for my shift?

Please arrive 30 minutes before your assigned volunteer shift begins, ready to work. You will receive a volunteer t-shirt at your first shift and be expected to wear it while you are working, and take it off while you are not working.  As we get closer to the big weekend, additional shift check in details will be sent!

What if I have to cancel?

If you need to cancel, be sure to cancel your application via email to volunteer.coordinator@hangoutmusicfest.com by April 15, 2015. Due to the overwhelming number of applicants, if for any reason you need to cancel your volunteer registration, be sure to cancel by April 15, or else you will forfeit your deposit. No exceptions will be made.

How can I assure that I get on the volunteer crew that I want?

There are no guarantees of volunteer crew placements. If you have special skills that would make you a better match for a certain crew please note that on the application.

Is transportation or accommodation provided?

No. All volunteers are responsible for their own transportation to and from the festival. There is no lodging or accommodation provided for volunteers.

I already bought a ticket, but I still would like to help out for a few hours. Can I do that?

We appreciate the offer but unfortunately, for the sake of continuity, we need volunteers who can commit to working at least 18 hours.

If your question is not answered in this FAQ please email volunteer.coordinator@hangoutmusicfest.com Please note that due to an overwhelming number of emails, we will not respond to questions if the answer is listed above.